The COI you missed is already costing you.
One expired certificate. One overlooked vendor. That's all it takes. Certadox tracks every vendor's compliance in real time — so you catch problems before they catch you.
Compliance Score
94%
63
Active Vendors
7
Expiring This Month
3
Missing W-9s
Ironline Steel Erectors
Structural steel
Meridian Electric Co.
Electrical
Cascade Concrete LLC
Concrete & formwork
Summit Mechanical
HVAC / plumbing
Delta Glazing Systems
Curtain wall
Meridian Electric's GL policy expires in 9 days. Coverage meets the $2M requirement, but renewal hasn't been submitted yet.
- Summit Mechanical flagged as out of compliance2m
- Cascade Concrete COI approved1h
- New COI uploaded — Ironline Steel3h
Modeled for the teams that keep vendors compliant
See The AI Scan In Action
Submit a COI
Certadox reads any Certificate of Insurance and pulls out coverage limits, expiration dates, and policy numbers automatically.
Stay Ahead of Deadlines
Receive automatic reminders before any certificate expires. End the last-minute scramble for good.
Full Audit Trail
Every action is logged and timestamped. Generate compliance reports in seconds instead of days.
Vendor compliance breaks in the gaps between spreadsheets, inboxes, and deadlines.
A single lapsed certificate can stop a project or shift real liability onto you. Yet most teams still track it by hand — chasing PDFs, re-keying limits, and hoping nothing expired.
Hours, not minutes
Manually reading every COI and endorsement, then re-checking limits against each trade's requirements.
Silent expirations
Policies lapse mid-project because a reminder lived in someone's calendar — or nowhere at all.
No trail when it counts
When an owner or insurer asks for proof, the record is scattered across drives and email threads.
Everything you need to verify and monitor vendor credentials
One intuitive workspace that automates the busywork and keeps your compliance picture honest — from a single job to an entire portfolio.
AI-powered COI summaries
Upload a certificate or endorsement and Certadox reads it — carriers, coverage, limits, dates, and gaps against your template — in plain language, always shown next to the source page.
Expiration tracking, always current
Every policy's expiration date is tracked to the day, with a live compliance status for every vendor — so nothing lapses unnoticed on an active site.
Full, defensible audit trail
Every upload, review, status change, and approval is timestamped and attributed. Export a litigation-ready record for owners and insurers in one click.
Multi-tier vendor networks
Track compliance across primary vendors and every tier of suppliers beneath them. Requirement templates flow down tiers so lower-tier gaps surface before they reach your risk desk.
Document types assigned per vendor
Electrical, food service, IT, facilities, medical supply — assign exactly which document types each vendor must provide, so you only collect what that vendor actually needs. A Select all checkbox on the checklist lets you toggle every required document at once.
Flat workload at any scale
Forty vendors on one contract or four thousand across a portfolio — bulk collection and automated checks keep the effort constant as your vendor count climbs.
Less busywork, less risk, always audit-ready
Save time
Stop manually reading certificates and chasing renewals over email — Certadox collects, reads, and tracks documents for you.
Reduce risk
Catch expired coverage and lapsed licenses before they become a liability on an active project.
Stay audit-ready
Every document and approval is logged automatically, so you can produce a clean compliance record whenever it's requested.
Purpose-built for vendor compliance, not generic security questionnaires.
Broad platforms like myCOI, Certificial, and Vanta either specialize narrowly or spread thin across unrelated use cases. Certadox is built specifically for collecting, verifying, and monitoring vendor compliance documents — with the flexibility to fit construction, healthcare, manufacturing, government, and any other industry that manages third-party vendors.
- Document type assignment — request exactly the certificates, licenses, and credentials each vendor type needs to provide.
- Multi-tier vendor networks that mirror how liability really flows, from primary vendors down through every tier of suppliers.
- AI-powered summaries of the documents you live with: certificates of insurance, licenses, and other compliance records.
Comparison reflects Certadox's vendor-compliance-first design focus.
From scattered PDFs to provable compliance in three steps
Import your vendors
Bring in your vendor list and assign the document types each vendor needs to provide — in minutes.
Collect & verify automatically
Certadox requests certificates, reads each one with AI, and flags every gap against your requirements before it hits your desk.
Monitor & prove compliance
Watch a live compliance picture across projects, catch expirations early, and export an audit-ready trail whenever it's asked for.
Every Industry, One Compliance Standard
Built for the teams that carry the risk when a vendor's paperwork lapses.
Construction
Collect and verify every vendor's insurance, licenses, and safety documents before they set foot on a job site — no more chasing PDFs by email.
Learn moreManufacturing
Track supplier and vendor compliance across facilities, with expiration tracking so a lapsed certificate never stops a production line unnoticed.
Learn moreHealthcare
Keep every vendor and third-party service provider credentialed and compliant, with an audit trail ready for any accreditation review.
Government
Meet procurement and vendor compliance requirements with a defensible, timestamped record for every contractor and supplier.
Learn moreProperty Management
Keep every vendor working across your portfolio — from roofers to landscapers — compliant and audit-ready, without a spreadsheet per property.
Learn moreFacilities Management
Track service vendors and maintenance providers and their certifications in one place, so nothing lapses mid-contract.
Engineering
Verify subconsultants and specialty vendors carry the right coverage and credentials before they join a project.
Retail
Manage supplier and vendor compliance across stores and distribution — insurance, licenses, and certifications, always current.
Supported Documents
Certadox tracks every compliance document your vendors need to submit, with expiration dates monitored automatically.
Certificates of Insurance (COIs)
General liability, auto, and umbrella coverage — read and verified automatically.
W-9s
Tax forms collected and kept current for every active vendor.
Licenses
Trade and business licenses tracked by expiration, state, and classification.
OSHA Certifications
Safety training and certification records, verified before work begins.
Bonds
Surety and performance bonds monitored alongside coverage and licensing.
Workers' Comp & other compliance docs
Workers' comp policies and any other document type your requirements call for.
10,000+
vendor COIs designed to be tracked per portfolio
Live
compliance status across every vendor and tier
1-click
audit-ready export for owners and insurers
Simple plans that scale with your vendor count
Start small and grow into the tier that fits — most growing teams land on Pro. Subscribe today and lock in launch pricing.
Starter
For a single location or a small team getting off spreadsheets.
- Up to 25 vendors
- AI COI summaries
- Expiration tracking
- Compliance dashboard
- Email support
Pro
For growing companies managing vendor compliance across active locations or projects.
- Up to 100 vendors
- Everything in Starter
- Advanced reporting
- Full audit trail & exports
- Multi-tier vendor network tracking
- Priority support
Enterprise
For portfolios, owners, and risk teams operating at scale.
- Unlimited vendors & projects
- Dedicated onboarding
- API access
- Custom integrations
- Dedicated success manager
- SLA & security review
Rates shown are launch tiers. Enterprise is custom — annual billing and volume terms available.
What compliance and operations leaders would say
“We went from chasing certificates in a shared inbox to a live compliance board. The AI catching an expiring policy before a vendor started work alone paid for itself.”
Dana Whitfield
Risk Manager, regional healthcare network
“Certadox gets vendor compliance. Configurable templates and multi-tier vendor tracking are exactly how we actually work — it's not another generic security tool bent to fit.”
Marcus Feld
VP Operations, regional manufacturer
“Audit season used to mean a week of screenshots. Now it's one export. Our stakeholders get a clean, defensible record and we get our week back.”
Priya Nandakumar
Compliance Lead, regional property group
Get early access to Certadox
Start your free trial to lock in launch pricing and help shape the vendor compliance platform we're building.
No credit card required
Questions, answered
Certadox is built for one job: vendor and supplier compliance — certificates of insurance, licenses, and credentials. Instead of spreading thin across unrelated security categories, we go deep on vendor compliance workflows — multi-tier vendor networks, document type assignment per vendor, expiration date tracking, compliance status monitoring, and AI-powered summaries — for any industry, from construction to healthcare to manufacturing. Vanta focuses on SOC 2 / internal security; we focus on your vendors' certificates of insurance.
When a certificate of insurance or endorsement is uploaded, Certadox reads it and produces a plain-language summary — carriers, coverage types, limits, effective and expiration dates, and any gaps against your requirement template. Every extraction is shown alongside the source document so your team verifies, never guesses.
Certadox tracks every policy's expiration date and gives you a live dashboard of what's compliant, expiring soon, and out of compliance — across every project and tier, so nothing lapses unnoticed.
Yes. Every upload, review, status change, and approval is timestamped and attributed, giving you a defensible, export-ready record for owners, insurers, and litigation holds. Nothing is ever silently overwritten.
That's the point. Whether you manage 40 vendors at one location or 4,000 across a portfolio, requirement templates, bulk collection, and automated verification keep the workload flat as your vendor count grows.
Most teams are live within a week. Import your vendor list, pick or customize a requirement template, and start collecting. Subscribe or start a free trial below and we'll get you onboarded.
Been asked to submit your compliance documents?
Vendors and suppliers upload their certificate of insurance, W-9, and other required documents directly through the Vendor Portal.